Lake Pointe Elementary Parent Teacher Organization, Inc.

Board Meeting Minutes

 

September 13, 2011- 9:30 a.m.-LPE Conference Room

 

Present: Tiffany Todd, Dinah Laughery, Kathy Morford, Alana Kirkpatrick, Tracy Lindsey, Darla Bilderback, Maria Stewart, Amy Shoemake, Courtney Trimmer, Mary Linton, Mary Pakarinen, Donna Ripple, Andra Wheeler, Shaeli Walton, Laura Novy, Tracie Garvens, Kim Yancey, Amy Dolce, Amy Domecq, Deborah West, and Natalie Fisher

 

1.    Meeting called to order at 9:33 a.m. by Tiffany Todd, Lake Pointe Elementary PTO, Inc. President.

 

2.    Motion to approve the minutes from the August 30, 2011 LPE PTO, Inc. Board Meeting.  Motion made by Kim Yancey.  Motion seconded by Mary Pakarinen.  Motion passed.

 

3.    Faculty Reps:  Amy Shoemake- Hope you are having a great year.  The planners are wonderful.  Thank you to Karla Ent.  The teachers love them.  We appreciate the volunteer hours that you put in, especially at the beginning of the school year.

 

4.    Audit Report: Andra Wheeler- The PTO records are perfect!  Mary’s records are great.  We have no findings or issues.  The only recommendation from last year’s audit was to make the P&L font larger, but Mary can’t make the font bigger.

 

Motion to accept the Audit Report for Period 7/1/2010- 6/30/2011.  Motion made by Dinah Laughery.  Motion seconded by Laura Novy.  Motion passed.

 

Thank you to the Audit Committee.

 

5.    Denim & Diamonds Update: Amy Dolce, Kathy Morford, and Amy Domecq-  Overview of the event: Denim & Diamonds will be on April 28, 2012 at Star Hill Ranch.  The Newsboyz will perform with Pok-e-Jo’s catering.  Tickets will go on sale at Carnival.  There will be an art contest for students to design the program’s front cover.  The cover contest will start at Carnival.  Submissions will be narrowed down to 10.  The faculty will vote on one winner from these 10 submissions.  We want as much student involvement as we can have since Denim and Diamonds is an adult only event.  Cash or check only will be accepted to purchase tickets, but credit cards will be accepted the night of.  Tickets will be $100.

 

The Denim &Diamonds letter of intent is to let people know about the event.

 

The Denim & Diamonds Sponsorship Form- We will start selling sponsorship the day of Carnival.  Silent Auction items will include baskets from each grade level.  Parents will be asked to bring in items for the baskets starting after Christmas.  Craft projects from each classroom will also be available.  We have ideas for the 10 items we want for the Live Auction.  We are still looking for someone to chair the Live Auction.  The program will have a cover designed by a LPE student and we will sell message lines for $30 (similar to pride lines).  Tracie Garvens is chairing the decorations.  Karen Ferrell and Libby Tighe are making arrangements for the tables with flowers made from recycled plastic bottles.  The students will make these flowers throughout the year through the art program.  We will be looking for donations for the project (supplies and vases).  The centerpieces may be purchased so you can take one home after the event.  Trish Scheffe will put together a video of past and present teachers and students that will play at the event.  We are working with TexArts to provide drop off babysitting for the entire time of the event.  The babysitting fee will be set and include food.

 

Motion to approve the Sponsorship Form.  Motion made by Amy Dolce.  Motion seconded by Tracie Garvens.  Motion passed.

 

6.    Finance Report: Mary Pakarinen – P&L cash balance as of September 8, 2011 is $37,509.66.  Income includes planner and some carnival sponsorship.  Planner has made $9550 this year.  The total income for planner  is  $11,300.  Thank you Karla Ent!  Expenses include carnival and planner costs.  The old PTO is closed- taxes paid and the state was notified.

 

Motion to accept the P&L - July 1, 2010 through September 8, 2011 as presented.  Motion made by Mary Pakarinen.  Motion seconded by Donna Ripple.  Motion passed.

 

The Jack Ingram Concert at Verdes- 6:00 pm on October 23rd.  Tickets will go on sale Sept. 23rd (before and after school) at $40 each- limit 2 per person.  We expect $8000 in income ($40 ticket x 200) and $2700 in costs (costs include $2000 for food, $300 audio equipment, $100 estimated ticket printing, and $300 for Verdes marketing signs).  We are looking at a $5300 profit for having this concert!

 

Motion to approve funding request #39.  Motion made by Dinah Laughery.  Motion seconded by Maria Stewart.  Motion passed.  We need to take this to the general membership since it is above $500.  Dinah will send out a virtual vote.

 

Motion to approve funding request #40 for $400 to print additional planners.  Motion made by Mary Pakarinen.  Motion seconded by Dinah Laughery.  Motion passed.

 

7.    Membership: Alana Kirkpatrick and Tracy Lindsey- We have 70% membership participation!  GLR’s will send email reminders to room parents to push for more participation.

 

8.    Volunteers: Donna Ripple and Shaeli Walton- We are having technical difficulties with volunteers on the website.  Volunteer lists will go out soon.  Spanish volunteers are needed.  Picture Day volunteers are needed for October 5th.

 

9.    Programs: Kim Yancey- We have a possible chair for Career Day.  We are working on a contract with Lake Hills for Talent Show.

 

10. Communications: Darla Bilderback- The sponsor list will stay on the Newsflash all year. 

 

11.  Fundraising: Maria Stewart and Deborah West- Chick-fil-A Spirit Nights will be   3-10pm on October 13th, December 1st, February 2nd, and April 12th.  You have to turn in your receipt at the window.  McTeacher Night at McDonalds is next Tuesday 5-8pm.  You do not have to turn in your receipt there.  Karla Ent has done a great job on planner!  Thank you Karla!  We need a chair to sell 10 year anniversary commemorative pavers. We would like to spend a little more at Carnival this year to really celebrate Carnival’s 10 year anniversary.  We think that Mandola’s Spirit Night raised around $250, but we haven’t received the check.  We will have a Box Tops class competition.  Spirit Wear flyers will be in Tuesday folders and will wrap up in 2 weeks.

 

12. New Business: We need LPE representation in the Lake Travis Homecoming Parade on Thursday, October 13th.  Planner corrections- Carnival is on October 22nd and the October General PTO meeting is on October 26th.

 

13. Past President: Amy Dolce- There will be a bond presentation at the October 26th general meeting.  Bond pamphlets will be handed out at Carnival.

 

14.  Meeting adjourned at 11:00 a.m. by Tiffany Todd.    

 

Respectfully submitted by Natalie Fisher.

 

Next Meeting Dates:

Board Meeting:  Tuesday, September 27, 2011

General Meeting:  Wednesday, October 26, 2011