December 6, 2011- 9:30 a.m.-LPE Conference Room

 

Present: Tiffany Todd, Andra Wheeler, Tracy Lindsey, Alana Kirkpatrick, Darla Bilderback, Gina Coldwell, Shaeli Walton, Donna Ripple, Maria Stewart, Deborah West, Kim Yancey, Mary Pakarinen, Amy Shoemake, Mary Linton, Heidi Gudelman, Laura Novy, Tracie Garvens, Amy Dolce, Dinah Laughery, and Natalie Fisher

 

1.    Meeting called to order at 9:37 a.m. by Tiffany Todd, Lake Pointe Elementary PTO, Inc. President.

 

2.    Motion to approve the minutes from the November 8, 2011 LPE PTO, Inc. Board Meeting.  Motion made by Kim Yancey.  Motion seconded by Tracie Garvens.  Motion passed.

 

3.    Faculty Reps: Amy Shoemake- Thank you for Shop the Market.  We know that was a lot of work and it was all wonderful!  We appreciate your patience with Track and Field Day.  We will have it!  We are looking forward to the Hot Chocolate Trolley. 

 

4.    Finance Report: Mary Pakarinen – P&L cash balance as of November 30, 2011 is $74,311.70.  The Total Income is $73,946.32, with a Total Income Budget of $81,395 for the year.  This is pretty incredible, even though we plan to have most of our income in the beginning of the year!  Carnival was very successful and way ahead of budget.  School Store did very well at Carnival.  Expenses include- School Spirit purchase of t-shirts and we paid for some Field Trips. Total Expenses so far are $39, 657.42 out of an Expense Budget of $81,350.

 

Motion to accept the P&L - July 1, 2010 through November 30, 2011 as presented.  Motion made by Mary Pakarinen.  Motion seconded by Dinah Laughery.  Motion passed.

 

New Funding Requests:10th Anniversary Pavers and Talent Show-

Funding Request #43- 10th Anniversary Pavers for 250 pavers at $25 each for a total of $6,250. 

 

Motion to approve Funding Request #43.  Motion made by Maria Stewart.  Motion seconded by Mary Pakarinen.  Motion passed.

 

This funding request will need to be approved by the General PTO Membership because it is more than $500.  Tiffany Todd will send the General Membership a virtual vote for Funding Request #43.

 

An original funding request of $2000 for the Talent Show was approved in the spring.  Talent Show needs to ask for an additional $800 for additional costs.  Funding Request #44- Talent Show- An additional $800 for a total expense of $2,800.

 

Motion to approve Funding Request #44.  Motion made by Kim Yancey.  Motion seconded by Mary Pakarinen.  Motion passed.

 

The General PTO Membership also needs to approve this funding request since it is for more than $500.  Tiffany Todd will send out a virtual funding request to the General Membership.

 

5.    Denim & Diamonds Update: Amy Dolce- We need to approve the contract for Bull Riding at Denim & Diamonds.  The owner of Portable Adrenaline will operate the bull.  They have an umbrella insurance policy and we will be listed as “additional insured”  so we will not require a waiver.

 

Motion to approve the contract for Bull Riding at Denim & Diamonds as presented.  Motion made by Dinah Laughery.  Motion seconded by Kim Yancey.  Motion passed.

 

Denim & Diamonds Ticket Pre-sale ends on Friday, Dec. 9th.  We will sell tickets before the Music Performance on Thursday.  We are looking at having the pre-sale raffle drawing during assembly on Friday, Dec. 16th.

 

6.    Fundraising: Maria Stewart and Deborah West- We will announce that Ms. Kordes class brought in the most Box Tops during assembly.  We are half way through the Point of Origin event.  Remember, you need to take your “$10 off” flyer with you to Point of Origin.  We met with Renee Nelms, our Pavers Chairperson, and she is working on a flyer to send out in the Tuesday folders in January.  Also, the Learning Express Spirit Day brought in $160.

 

7.    Membership: Tracy Lindsey- Thank You’s were delivered to our Sponsors.

 

8.    Volunteers: Shaeli Walton- Track and Field Day was great.  We will reschedule Track and Field for K-2.

 

9.    Programs: Kim Yancey- Career Day is on Monday.  There will be a lot of cool things at Career Day this year.  Mandi Humann will be the Talent Show Chairperson next year.  She will train with Kerrie Schneider this year.  Applications for Talent Show go out in Tuesday Folders today.  We will provide a piano for Talent Show.

 

10. Grade Level Rep: Holiday Parties will be on Friday, December 16th.

 

11. Staff Appreciation: Laura Novy- Our next event is the “Hot Chocolate Trolley” on Friday.

 

12. Principal: Heidi Gudelman- Thank you for everything you have done for the semester.  Everything is on track at school.  Sorry about having to reschedule Track and Field.  The district will decide on a possible half day on December 16th.  The Music Performance is this Thursday.  The Geography Bee is next Thursday.  We are looking forward to the Hot Chocolate Trolley.  We had a reception for Dr. Lancaster.  January 9th, we will have a STAAR Presentation to answer questions about the STAAR test.

 

13. Presidents: Tiffany Todd- Thank You Heidi for the cookies and coffee!

 

14. Meeting adjourned at 10:25 a.m. by Tiffany Todd.    

 

Respectfully submitted by Natalie Fisher.

 

Next Meeting Dates:

Board Meeting:  Tuesday, January 10, 2012

General Meeting:  Thursday, January 12, 2012