Lake Pointe
Elementary PTO
Board Meeting
Minutes
May 3, 2011
Present: Amy
Dolce, Tiffany Todd, Dinah Laughery, Sarah Darlington, Karla Ent, Amy Domecq,
Mary Carnes, Kim Yancey, Phyllis Parmer, Mary Pakarinen, Chelsea Watts, Heidi
Gudelman, Tami Strait, and Natalie Fisher.
1.
Meeting called to order at 9:34 a.m.
2.
Motion to approve minutes from the April 12, 2011
Board Meeting. Motion seconded.
Motion approved.
3.
Faculty Rep:
Mary Carnes – I am excited to be here and I have great news! The 3rd-5th
grade TAKS testing is over and went very well.
We participated in the Adopt-A-Pilot program.
Our pilot came in and talked with the students about character.
The 5th graders received a diploma for participating.
Rick the Science Guy will come to the school two times in May.
The 5th grade field trip to Sea World is coming up. Thank you
for the buses for the field trip.
Also, the 5th grade Ropes Course is Friday, May 6th.
The 5th grade visits LTMS again and this visit they get to eat
lunch and go in the classrooms.
4.
Policies and
Procedures Update: Amy Dolce – Updated Policies and Procedures were sent to
the current board for review. We
are meeting with the new board next Tuesday and need to present updated Policies
and Procedures. These will take
effect on July 1, 2011.
Motion to adopt the Policies and
Procedures as they were sent to you.
Motion seconded. Motion approved.
5.
Finance:
Mary Pakarinen - Cash balance as of 4/28/2011 is $56,466.00.
Total income is way ahead of budget.
School Store is done for the year and came ahead of budget.
Instructional expenses- Spanish reimbursements will come in, field trips,
and staff development will be paid.
PTO expenses are still under budget.
We expect our net loss to increase since we have spent more than we
brought in this year.
Motion to approve the P & L ending 4/28/2011.
Motion seconded. Motion
approved.
Budget Update- We are looking
at a “break even” budget next year.
We hope to start the year with around $40,000 and end the year with around
$40,000.
Motion to approve the budget
for next year 2011-2012. Motion
seconded. Motion approved.
Summer Funding Approvals-Since
we do not meet again until school starts we tried to come up with all possible
funding requests so that committees can continue to working throughout the
summer. We have to approve requests
before a check can be written.
Motion to approve Funding
Approvals #1 through #21 for the year ending June 30, 2012.
Motion seconded. Motion approved.
Dissolution Process of the
current PTO- Motions have been prepared that need to go in front of the general
membership. Change was made to list Dinah Laughery as Co- President since Misty
Watkins has declined. This is to be
voted on at our next general meeting.
As of June 30th, the current PTO shuts down and all money will
be transferred to the new entity.
The new PTO corporation will confirm officers, dissolve the current PTO, accept
the distribution plan, redirect income, accept insurance transfer, authorize
contracts, establish an audit committee, approve the budget 2011-12, and
authorize signors.
Motion to accept both the old
PTO transition motions that are to be presented at the May 26, 2011 General PTO
meeting as presented with minor edits. Motion seconded.
Motion approved.
Audit Committee- We need to
announce the Audit Committee at the last General meeting.
The Audit is due to the district on November1, 2011.
We will appoint the Audit Committee at the May 17, 2011 Board meeting.
The fountain pump in the
outdoor classroom garden needs to be replaced.
The PTO provided the fountain originally and it is our feeling that we
should keep it maintained.
Funding Request #56- $1484.00
for the fountain pump system and installation and for an auto fill valve- PTO
line item: Outdoor Garden.
Motion to approve Funding
Request #56 for $1,484.00. Motion
seconded. Motion approved.
6.
Fundraising:
Sarah Darlington –Changes were made to the dates and Eagle Pride Drive
section at the bottom of the PTO Membership Form.
Motion to approve the changes
to the PTO Membership Form. Motion
seconded. Motion approved.
Motion to keep the amount of
PTO membership at the amount of $15.00 per family and $5.00 for faculty/staff.
Motion seconded. Motion
approved.
Mandola’s Spirit Night- Our
last Spirit Night will be on Thursday, May 26th.
Ideas to boost attendance include:
Ms. Gudelman and Lightening will be there, take a photo with Lightening,
kick off your Memorial Day weekend, stickers for the students, 15% of the
proceeds will be donated, starts at 5pm, and the students get free ice cream.
We will have fundraising idea forms available at Spirit Night.
Sarah is meeting with Mandola’s on Thursday, May 5th and will get a
sticker price and ask if LPE can use the back room for the last Spirit Night.
Pam has put together the
fundraising notebook. We will need
someone to keep it for fundraising.
The PTO is still looking for someone for the fundraising position.
We asked the general membership
for fundraising ideas at the last general meeting.
Next Tuesday, more fundraising idea forms will go out in student’s
folders.
7.
Membership:
Dinah Laughery and Tracy Miller – Dinah recommended at the last board
meeting to have a banner made that can hang instead of the current signs used to
advertise/remind parents of the general meetings.
Amy Dolce recommends asking to use the cafeteria’s coffee equipment for
general meetings instead of purchasing coffee the morning of the meetings.
The PTO would provide the coffee supplies.
Nametags for the Board members to wear at general meetings need to be
replaced because they have disappeared.
We hope to use printable stickers to keep replacement cost down.
The next and last general meeting of the year is May 26th.
8.
Programs:
Kim Yancey –Programs’ last event of
the year was the Spring Art Show.
There was great artwork and loads of fun!
9.
Staff
Appreciation Committee: Amy Domecq – Our last event of the year is tomorrow.
We are taking lunch to Oak Springs Elementary.
We hope to take a signed card with the lunch.
10.
Volunteers:
Amy Dolce/ Tami Strait on behalf of Donna Ripple- May volunteer hours are
not in yet. The Best Club drawing
will be done today. The Volunteer
Thank You (hot dog) Barbeque will be outside after school on May 18th.
11.
Communications: Chelsea Watts –
Everything is going well! Emails through
room parents have been working very well and we have had positive feedback.
Please send me articles for the newsflash.
12.
Grade Level
Rep: Amy Dolce on behalf of Misty Watkins- The 3rd grade field
trip is Thursday, May 5th and Friday, May 6th.
The 4th grade will go to the Alamo.
The Spring Music performance is on Thursday, May19th at 6:30 p.m.
13.
Principal:
Heidi Gudelman- Our campus will be designated a Life Skills Campus for low
cognitive students. We will add
another special education teacher and Ms. Benefield will teach special ed.
Since we are not growing, Ms. Dunleary will move to Bee Cave Elementary,
Ms. Burton will move to Lakeway Elementary, and Ms. Steed will go to the second
grade.
Tami Strait added that the June
calendar will go out and on the last day of school the students will be
dismissed early, at 11:45 am. BUT,
if they do not bring their backpacks, they still NEED to have their dismissal
tag to get out of the school. TAKS
results will take 2-3 weeks.
14.
New
Business: Mary Pakarinen- Tax Free Days- We are allowed 2 tax free days per
school year. In the past this has
allowed the school store to sell at carnival without paying state sales tax.
Motion that we have October 22,
2011 and April 28, 2012 our tax free days for next school year.
Motion seconded. Motion
approved.
New Business: Amy Dolce- The 4th
grade end of the year party would like to borrow two shade canopies, a football
toss board, and the Sponge Bob board.
The Lakeway Elementary would like to borrow our picture easels/stands for
their silent auction. Rachael Knox
will pick them up and return the easels.
15.
Meeting adjourned at 11:28 a.m.
Respectfully submitted by Natalie Fisher.
Next
Meeting Dates:
Board Meeting: Tuesday, May 17, 2011
General Meeting: Thursday, May 26, 2011