Lake Pointe Elementary Parent Teacher Organization, Inc.

Board Meeting Minutes

 

August 30, 2011- 9:30 a.m.-LPE Conference Room

 

Present: Tiffany Todd, Dinah Laughery, Alana Kirkpatrick, Andra Wheeler, Shaeli Walton, Kim Yancey, Cynthia de Leon-Sanchez, Mary Pakarinen, Tracie Garvens, Laura Novy, Amy Dolce, Gina Coldwell, Darla Bilderback, Tracy Lindsey, Maria Stewart, Deborah West, Shannon Cordray, Mary Linton, Heidi Gudelman, Donna Ripple, Mary Carnes, and Natalie Fisher

 

1.    Meeting called to order at 9:31 a.m. by Tiffany Todd, Lake Pointe Elementary PTO, Inc. President.

 

2.    Welcome Back!  Thank you for submitting your votes via email.  We had a vacancy on the board.  Andra Wheeler will join the board as Grade Level Rep K-2.

 

3.    Motion to approve the minutes from the May 17, 2011 LPE PTO Board Meeting.  Motion made by Mary Pakarinen.  Motion seconded by Dinah Laughery.  Motion passed.

 

4.    Faculty Reps:  Mary Carnes - The “Back to School Breakfast” was fabulous and the gift cards for the teachers are always amazing.  The gift cards are so helpful.  Every teacher appreciates them.  The volunteers in the classrooms for “Make Ready Day” were great and so helpful.  The Smart Boards in the classrooms are so exciting.  Thank you for the Smart Boards.

 

5.    Finance Report: Mary Pakarinen - Three P&L’s were presented.  The first P&L - the full year P&L from last school year (July 1, 2010 through June 30, 2011).  We projected to end the year with $40,000.  The amount transferred to the LPE PTO, Inc. shows as a donation on the second page of this P&L.

 

Motion to accept the P&L - July 1, 2010 through June 30, 2011 as presented.  Motion made by Mary Pakarinen.  Motion seconded by Kim Yancey.  Motion passed.

 

The second P&L- the LPE PTO, Inc. establishment period from November 4, 2010 through June 30, 2011.  Dues collected last year show up under income on this P&L. 

 

Motion to accept the LPE PTO Inc. P&L – Establishment Period - November 4, 2010 through June 30, 2011as presented.  Motion made by Mary Pakarinen.  Motion seconded by Cynthia Sanchez.  Motion passed.

 

The third P&L is for the new school year July 1, 2011 through August 27, 2011.  We paid for Smart Boards and gift cards for teachers. 

 

Motion made to accept the P&L ending August 27, 2011 as presented.  Motion made by Mary Pakarinen.  Motion seconded by Tracie Garvens.  Motion passed.

 

Funding Approvals: Funding approvals #1- through #22 were approved in May.  Funding requests #23 through #38 are items budgeted for, but we want to submit these as plans of work/ funding requests and once we vote on them they will become Funding Approvals.  Funding Approval #39 on hand out was decided not necessary and crossed off.

 

Motion to approve funding request #23 through #38.  Motion made by Mary Pakarinen.  Motion seconded by Kim Yancey.  Motion passed.

 

Audit Update: Motion made to add Jen Katacic to the audit committee.  Motion made by Mary.  Motion seconded by Dinah Laughery.  Motion passed.

 

6.    Fundraising: Maria Stewart - The planner should go to the printer this week and out to parents next week.  Spirit wear order form will hopefully go out next week- we are waiting on the t-shirt company. 

 

Carnival ordered 7000 prizes. Kona Ice and Chick-fil-A are committed for Carnival.  Both will give a percentage of their sales at carnival to LPE.  Carnival is still looking for more food vendors.  Carnival set up will be different this year. There will be a dry run a couple of weeks before carnival.  This will allow many things to be done earlier and not the day of carnival.  Do we want to sell engraved bricks to lay at the school at Carnival?  Should they be sold for Denim and Diamonds?  How big a 10 year anniversary celebration do we want to make at carnival?  This year will be special, but without going over budget.

 

Also, there will be a Jack Ingram concert tied in with Carnival on Sunday night.  Jack Ingram offered to give the concert as a gift for the school.

 

Fundraising: Deborah West- Mandola’s Back to School Spirit Night is from 5-8pm tomorrow with 10% coming back to LPE.  Lightening will be there.  This year LPE will have a Spirit Night at McDonald’s called McTeacher Night.  There are 4 scheduled and teachers will try to attend.  McDonald’s will give LPE 15% of all their business from 5-8pm on McTeacher Nights!  Chick-fil-A Spirit Nights are being set up. We will collect Box Tops again this year.  Box Top fliers will go out in Tuesday folders next week.  The School Store is headed by Darla Bilderback and Gina Coldwell again this year and opens on September 21st. 

 

There are 50 new families at LPE this year.  New parents at “Meet the Teacher Night” asked questions about what our PTO does and told us that Field Trips were important to them.  These families need to know how Fundraising works at LPE.  Please think of ideas to get fundraising information out there.

 

Technology that the PTO wants to fundraise for:

  1. Smart Boards in the Special’s classrooms
  2. Student interactive handheld clickers that work with smart boards in all classes

Fundraising for LPE technology could include $4800 (3@ $1600) to finish smart boards for the school.  Student interactive handheld clickers which are a data assessment tool at $29,400 for 21 classrooms.  Tablets for each class at LPE would cost $13,500 and tablets for each 5th grader would cost $54,500 (109 students @$500).  There are many levels of technology to fund depending on how much the PTO can raise.

 

7.    Membership: Alana Kirkpatrick and Tracy Lindsey- PTO Membership fliers go out in Tuesday folders today. We plan to give out McDonald’s ice cream cone certificates to classes that reach 75% PTO membership and a smoothie party for classes that reach 100% membership.  We have 573 students right now at LPE. 

Eagle Pride collected $990 at Meet the Teacher Night.  Membership will have a table set up for Parent Information Night.

 

8.    Volunteers: Donna Ripple- Volunteer forms went out in Tuesday folders today.  You can also sign up electronically on the PTO website (new this year).  Please log in your outside of school volunteer hours.  Volunteer Handbooks and sign-up sheets will be available at the General Meeting/Volunteer Fair.  Please be there to answer questions.  Make Ready Day went very well.  Thank you for volunteering!

 

9.    Programs: Kim Yancey- Science Fair is Programs’ first event of the year.  Science Fair judging will be on November 10th and student viewing November 11th.  Science Fair and Art Show are together again this year.  Book Fair will also be open that evening.  The spring Art Show date is not set yet.  Programs is meeting with Lake Hills Church to book Talent Show.  Career Day is in December and we are already booking speakers.

 

10. Communications: Gina Coldwell and Darla Bilderback- Each Thursday night is the deadline for Newsflash since the Newsflash goes out on Friday afternoons.  We meet with Heidi on Fridays so please submit Tuesday folder and marquee requests by Friday morning.

 

11. Grade Level Reps- Shannon Cordray and Andra Wheeler- Back to School and Kinder SnoCone Social went well.  We have room parents for 21 out of 27 classes.

 

12. Staff Appreciation- Traci Garvens and Laura Novy- The Back to School Breakfast was great!  Spa Day has been changed from March 22nd to March 5th so we can set up on a Sunday.  The next event is the Faculty meeting on September 22nd.

 

13. Principal: Heidi Gudelman- Thank you for the volunteer help that you give.  The wellness bags at the Back to School breakfast were great and the gift cards were really appreciated. There will be a bond presentation for the PTO at the October General meeting and the September 27th Board meeting. Also, the District website has information on the bond.  LPE is the smallest elementary school in the district.  Our district has set a cap for smaller classes, but if the bond doesn’t pass our school might grow.  The staff can’t promote the bond.  The bond will include some funds for technology.

 

LPE is celebrating our 10 year anniversary all year long and let’s have fun with it!  There will be top ten lists at assemblies and on broadcasts.  We are looking for Historians to document throughout the year.

 

14. New Business: Information and clarification on meeting agendas.  Also, there was discussion over changing the general meetings to a morning after an assembly to help boost general attendance.

 

15.  Meeting adjourned at 11:01 a.m. by Tiffany Todd.    

 

Respectfully submitted by Natalie Fisher.

 

Next Meeting Dates:

Board Meeting:  Tuesday, September 13, 2011

General Meeting:  Wednesday, October 26, 2011