Lake Pointe Elementary PTO

Board Meeting Minutes

November 10, 2009

1.         Meeting was called to order at 9:34 a.m.

2.         Present: Lynn Ballard, Amy Dolce, Tiffany Todd, Babita Deitrich, Karla Ent,

            Kristi Jordan, Julie Gurley, Rachelle Wilbanks, Dinah Laughery, Tracy Miller,

            Page Ballard, Chelsea Watts, Tracy Keever, Raquel Knox, Amy Domecq, Heidi

            Gudelman, Tami Strait, Mary Carnes

3.         Motion to approve minutes from October 27, 2009 Board Meeting.  Motion

            seconded.  Motion approved.

4.         Treasurer: Babita -  There is not much change since our last P & L.  Cash

            balance ending November 9, 2009 is $76,670.00.

            Motion to approve P & L ending November 9, 2009.  Motion seconded. Motion

            approved.

Funding Request: check issued for Music Show chair rental. 

            PTO Treasurer/President paid out for tax payments in the amount of $400.00.

            Funding Request to order more inventory for school store ($1000).  Well within

            The budget for school store and they have already brought in over $1000 in sales.

            Motion to approve Funding Request.  Motion seconded.  Motion approved. 

5.         Faculty Rep: Mary Carnes – The 5^th graders are working on flower labs right now, using some of the Outdoor Garden. 

She offered to go over to Bee Cave Elementary to help out.  She is also going to check into what new equipment the Science teachers can use. Mary finished a Loose In The Lab Grant.  LPE library has kits that can be checked out to do experiments at home.  She is going to help           update those kits.  She also suggested that there be a better system in place to keep track of the consumables the teachers use. 

             Babita says the updating of kits or consumables needs to be planned for with a Plan of Work or appear somewhere on the budget.

6.         Fundraising: Kristi Jordan & Karla Ent – Thanks to everyone who went to Waterloo Spirit Night. 

             Spirit Wear should be here soon.  They are having problems with a few shirts.

             They would like to propose a $50 donation to the LTHS Swim Team for all their hard work during the Carnival.  There was a motion to approve the donation. 

            Motion seconded.  Motion approved.

            Carnival Dates for next year: Either October 9, 2010 or October 16, 2010.

            School Store made $300 in the last 2 weeks. 

            We have hit our goal for Fundraising and are looking at the need for a Spring         Bash or a fun Community Event, such as using the Hill Country Pasta House for          an LPE “Date Night”, while kids use their pavilion to watch a movie.  Or, a

            picnic for LPE families at the park.

            LOTS of discussion ensued!  Questions came up such as:

• Do we want to do something “offsite” because we now have $600 worth of fees

            each time we use our school?  Twelve percent of our Carnival Funds went to pay

            for District fees. 

• We haven’t had a Spring Event for 2 years.  Is it time for one?

• Why have a Fund Raising event when we don’t need the money right now?

• Each first grade class has a quilt, maybe we can do a raffle in the Spring during    

            the Book Fair. 

            Rachelle Wilbanks asks when we are going to start spending some of our funds? 

            Tami Strait says Heidi would really like the school to be equipped with a Video

            Production System.  Lynn suggests taking a look at Bee Cave Elementary’s and

            see how it is working out for their school. 

            Babita says any wish list items, no matter how big or small, need to be brought to

            the PTO when they arise so that we can allocate funds to items, or fund raise with

            specific goals in mind. 

            Tami is going to work on finding out how quickly we can implement any new

            ideas, such as the video production system.  She says that Heidi is always

            respectful of her requests and doesn’t feel that it should always be up to the PTO

            to fund all requests because grants should cover some things. 

7.         Membership: Rachelle Wilbanks & Julie Gurley - One more family has joined

            the PTO. 

8.         Programs: Page Ballard – Art Show is coming up on Thursday, November 12^th. 

            Some volunteers are needed on Friday to help. 

9.         Staff Appreciation: Amy Domecq & Raquel Knox - November 19^th is Shop

            the Market.  21 more pies are needed.  If anyone is interested in baking pies,

            please e-mail Amy.  Iron Cactus is providing food. 

            December is Hot Chocolate Trolley.

            Door Decorating-Nicolette Cannata’s sister, who is an artist, has volunteered to

            design the cookie jars for all the doors.  Volunteers will meet the Monday after

            Thanksgiving to cut out templates.  Heidi says the hallways don’t have to be

            decorated. 

10.       Volunteers: Tracy Miller – They have a list for “as needed” volunteers that

            might be able to help with baking pies. 

            Spanish – November will be spent working on reviews and new focus material as

            well as Thanksgiving and Winter material. 

            Outdoor Garden – They were successful at the Carnival and made $125 on plant

            and seed sales.  They promise a bigger and better booth for next year’s Carnival!

11.       Communications: Chelsea Watts – Please send newsflash items to both Chelsea

            and Wendi!  And, get an original copy to Tami for the Tuesday Folders. 

12.       Grade Level Reps: Tracy Keever – still discussing an extra 4^th grade field trip. 

            A 3^rd bus has been added to certain field trips due to the size of certain classes.  It

            will bump up the cost a little. 

13.       Principal: Heidi Gudelman – We got our banner and were acknowledged to the

            Texas Education Business Coalition Honor Roll for 2009!

14.       Presidents: Amy Dolce & Lynn Ballard – Tabled Lending Policy

            The 4^th grade math and science benchmarks will be sent back soon.  There might

            be a need for a “discussion” with the 4^th grade girls. 

15.       Meeting adjourned at 11:19 a.m.

Respectfully submitted by Tiffany Todd

Next Meeting Dates:

                        Board Meeting: December 8, 2009

                        General Meeting: November 19, 2009