PTO BOARD MEETING MINUTES SEPTEMER 29, 2009

 

1.     Meeting was called to order at 9:37 am.

 

2.     Present:  Amanda Tennant; Tracy Keever; Wendi Aarons; Babita Deitrich; Tracy Miller; Amy Domecq; Heidi Gudelman; Lynn Ballard; Amy Dolce; Karla Ent; Chelsea Watts; Julie Gurley; Rachelle Wilbanks; Tami Straight; Ms. Shoemaker

 

3.        Faculty Rep – She stated they had great support and appreciated the PTO for all the help and gift certificates and the faculty is looking forward to carnival!

 

4.        Last Board Meeting Minutes – Motion was made to approve the minutes.  Seconded.  Approved.

 

5.        Chair Reports:

 

a.      Finance – 

 

P&L - She went over the P&L.  $61,536 cash balance.  There was a motion, seconded, and the P&L was approved.

 

Funding – Main outdoor classroom - $570

                  -Garden - $405

                  -Music – chairs - $600

                  -Middle School 5th Grade Parent function - $50

                  -SAC - $800

Motion, seconded, and funding for these items was approved.

 

Audit – The mini-audit is complete.  There was just one issue raised regarding the coins at the school store.  We will change the fiscal date to June instead of March.  Full audit is also complete.  There was a motion, seconded, and both min and full audit reports were approved.

 

b.     Fundraising –She gave an update on the booth assignments.  They are going to need more help the day of.  They have reached their sponsorship goals.  Opportunity to order Spirit Wear has been extended.  They have made $668 profit on Spirit Wear so far.  They made $207 on 1st day of school store.  Wendi asked for a recycling bin for the day of carnival.  We will need to collect under “unallocated expenses” this year additional costs for custodians ($25/hr per custodian) and $35 to $40/hr for 1 security person.  We need to add this to the “plan of work” for next year.

c.      Communications – The newsletters items are due on Friday.  Newsflash items due noon on Thursday. 

d.     Membership – Julie brought up the idea of having the librarian to the October 15th general meeting.  Heidi brought up the idea of a presentation on learning styles; how someone learns if they have a disability.  She suggested a video that is about 1 hour long on the topic and then you could add a speaker to it.  In terms of PTO membership, 332 families have joined, 52 staff, and 3 new business members.  They did a prize patrol and that went well.

e.      Volunteers – There was 1,777 hours as of September 29th.  Events requiring volunteers will be picture day on October 14 and hearing and vision screening on October 7 and 8.

f.       Programs – They are finishing up preparing for career day on October 6.  The kids will rotate to hear the speakers, and have snacks.  The next event will be the art show.

g.      Staff Appreciation – The last event went great!  The next event is on October 21.  They have over 100 volunteers which is great!

 

6.      Principal – The Summer slide show will be played during lunch tomorrow to the kids.  She complimented the PTO, stating they are doing a fabulous job.  Someone asked about conferences at the end of the year.  However, Heidi stated that the district sets the dates for conferences.  So, a year-end one will not take place.

 

7.      Presidents –

 

a.  Lending Policy – Review of this was tabled.

b.  Outdoor class and Spanish class – People who work in this area will fall under the “volunteer” category.  Therefore, these people will no longer report to President, but rather, will report to Volunteer Chair.

 

8.  Meeting was adjourned at 10:49 pm.