PTO BOARD MEETING MINUTES SEPTEMBER 8, 2009
1.
Meeting was called to order at 9:39 am.
2.
Present: Stephanie Robertson; Page
Ballard; Mindy Baldwin; Amanda Tennant; Tracy Keever; Wendi Aarons; Babita
Deitrich; Tracy Miller; Amy Domecq; Tiffany Todd; Heidi Gudelman; Lynn Ballard;
Amy Dolce; Karla Ent; Kristi Jordan; Mary Carnes; Chelsea Watts; Julie Gurley;
Rachelle Wilbanks
3. New Faculty – We have two new faculty reps, Mary Carnes (5th grade teacher) and Amy Shoemake (2nd grade teacher). Ms. Mary Carnes was present. Motion was made to approve the 2 new reps. Seconded. Approved.
4. Last Board Meeting Minutes – Motion was made to approve the minutes. Seconded. Approved.
5. Chair Reports:
a.
Finance –
i. Audit – No major findings in the mini-audit. Coming up will be a full year audit.
ii. P&L – We went over the P&L numbers. We have a cash balance of $60,658.
iii. Plan of work (POW) and Funding Requests – expenses already incurred and some that will be incurred in the future that we need to approve:
1. Cost of teacher goodie bags - $118
2. POW to cover treasurer expenses - $700
3. Membership - $575 covers awards for classes of PTO membership, etc.
4. 5 different POW’s from Programs –
a. $100 showcase day
b. $75 science fair judges’ breakfast
c. $300 family science night expo
d. $300 art shows ($150 per show)
e. $75 career day
5.POW for Fundraising - $5,400 to cover carnival expenses
Motion to approve Funding requests and POW’s.
Seconded. Approved.
We will be adding to POW form a separate line for expenses and gross income
instead of just net income.
b.
Faculty Rep – Ms. Carnes
introduced herself. She commented
on how much she loved the teacher gift card and had never received something
like that before in her teaching capacity.
c.
Fundraising – Carnival
is coming along! Mr. Schneider is
going to sing the National Anthem.
d.
Communications – She
thanked everyone for sending her the publication calendar items to her over the
weekend. She will e-mail everyone a
week before due to remind them to get their item to her for the newsletter with
noon deadline.
e.
Membership – We have 279
families that have joined PTO, 44 staff, and 3 new business members other than
those in the Planner. Imperial
Eagles will get a framed certificate, a planner, and a thank you card.
All others will receive the same thing except for the framed certificate.
We will have a slide show next meeting, but no speaker.
f.
Volunteers – 550
volunteers are logged in.
g.
Programs – We discussed
Career Day for October 6th.
They will need to meet with Tammy Strait to coordinate.
They will need projectors for that day.
The $75 budget will be spent on food and toward volunteers.
Jack Ingram will be coming to sing.
Also, they have plans for Hoppin’ House to come to a meeting.
h.
Staff Appreciation – The
“welcome day” went well and they have plans for snacks for staff coming up.
6.
Principal – She invited
staff to go to the school board meeting to be recognized as a top elementary
school to be honored. It will be at
the Educational Development Center, 6:30pm tonight.
Tiffany Cummings is a new teacher for 4th grade, and she’ll be
teaching with Sara Stanfield. There
are no plans to add any new teachers at this time.
Heidi has been meeting with the Team Leads for Carnival, and that is
going very well.
7.
Presidents –
a.
Spanish
Committee - They briefly discussed the Spanish Committee.
b.
Outdoor
Classrooms (OC) - Then, regarding Outdoor Classrooms, PTO will
be providing the budget.
However, that group should perhaps meet with the Board
occasionally for accountability, feedback, and support.
We discussed the idea of the OC having a chair as the
point person to meet with the Board.
c.
Equipment Lending Policy – This was tabled for next meeting.
d.
Quicknews – It was discussed to go to the district’s website to
sign-up for QuickNews to get e-mails on events such as the Obama
speech that has been of great discussion lately.
8. Meeting was adjourned at 10:46
am.